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How to Plan a Successful Themed Event in Orange County
If you are looking to stage a corporate, charity or social event, it's important that all aspects of the event are fully considered, planned and delivered to make sure the event comes in on budget and that it has the best possible chance of success. To help you on your way you will need to consider the following:
Why stage the event, to begin with?
For any event, there is always a reason why it has been staged in the first place. Think through your motives or reasons behind wanting to stage it. Whatever your reasons, it is advisable that you consider them and keep them in mind, as they will be your target goal.
Choose the Best Orange County, CA Event Venue
Once you have identified the reasons for staging your event you need to decide on a venue to host it. Things to consider are:
- How many guests you intend to invite
- The location
- Your budget
The event's theme
By choosing the Best Orange County, CA Event Venue you’ll set a firm foundation on which to build your event. It would be advisable to shop around, visit different venues, discuss your thoughts with the venue coordinator and try to anticipate any potential problems with your plans. You'll also want to consider dressing your event and Theming it.
Choose an event’s theme then design and plan around it
Once you have decided on your events venue and its overall reason for being, you need to decide on the theme. To help get the look and feel for your event right, you may want to consider employing the services of a professional party planner or event theming company.
Consider the entertainment
Any event will need entertainment of some sort. Sometimes the entertainment will be the main focus of the event itself such as a band, other times it may be an accompaniment to the events focus. A good example of this might be singing waiters at a charity dinner, dance or celebration followed later on by a disco or band to round off the evening.
Choose the right Attendees’
Which brings us to the attendees’ you will be inviting. Consider what they'll want and how you'll notify them about your event? Who will they be?
Feed your guests
You're certainly going to need to supply food and drinks to your guests. This is where you'll need to consider whether the venue you have chosen offers foods and drinks or whether you're going to have to organize your own?
Remember your job isn't over until the last guest has left, you will need to ensure guests are happy and entertainers have what they require to do their job. If you have planned and budgeted well, your event will surely be a hit.
5 Things to Avoid When Choosing Orange County Reception Venues
When you start searching for the perfect orange county reception venues to host your wedding reception, there are many things to keep in mind. Not only must it be beautiful, but it needs to suit all of your needs. Some things are obvious like the size and style of the space, but there are also other things which can be very problematic which might never have crossed your mind. These are 5 things to avoid when choosing a wedding reception venue.
A venue which has a lot of hidden fees
Many brides today are on a budget, and they try hard to shop around for the most affordable wedding jewelry and gown, photographer, and also venue. But be sure to do your due diligence on what a low quote includes. Some venues may cost more upfront but the price is the price; other places will quote you an attractively low price per head to get you to sign a contract, but will nickel-and-dime you to death on the other end.
A location which is difficult to access
Sometimes brides will choose gorgeous outdoor settings like mountain tops for their receptions. They offer breathtaking scenery, and a minimal fee to reserve, which is great when you are aiming to get an affordable price on your ceremony needs like gown and wedding jewelry as well as the reception site, food, and all the rest. But before you choose a mountain overlook for your reception, think about how accessible it will be for your guests. Is any hiking over uneven terrain required? How will your beloved grandmother who uses a walker get there? Is the location up a steep and winding mountain road? Do you feel comfortable with your guests driving down the road at the end of the reception in the dark after having a few drinks? Always consider accessibility when selecting a location.
A venue which books back to back events on the same day is definitely a place to avoid
There are just so many things which can go wrong in this scenario. If you have the first wedding of the day, you will be rushed out the door at the end of your time slot, and your guests may even still be there when the staff rushes in to turn over the room. If yours is the second wedding reception in the space, you may arrive to find that the room has not been well-cleaned, has lingering food aromas from the previous event, or is just plain not ready when it is time to begin your reception. You will also have very limited time to set up your decorations. Your best bet is to stay away from places which book events so close together.
Beware of venues which demand payment in full just to reserve them for your date.
Every reception site will require a large deposit when you sign the contract (50% would not be unreasonable), but you should never be required to pay in full months and months before your event. That can be a sign that the business is in trouble, and there might even be a risk of the venue folding before your wedding and taking your money with them. The customary procedure is to place a deposit to reserve the date and then to pay the balance on a specified date close to your wedding. If a reception hall requires a 100% deposit, run the other way.
Another red flag is a venue where the staff seems disorganized
If your phone calls go unreturned when you are trying to make an appointment so see the reception site or it takes them a month to get back to you with a quote for holding your event there, that is a bad sign. If that is how they treat you when they are trying to lure you in as a customer, imagine how it would be once they already had your booking. Should a problem arise, you would have a very hard time getting it resolved at such a disorganized site. Always look for a venue with a staff which inspires confidence, because you deserve to have your wedding reception go as smoothly as possible.
Orange County reception venues offer a wide range of options for event planners. So, no matter what your event, Orange County has a space to bring your vision to life.